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Recycle Bin in Microsoft SharePoint Online

The Recycle Bin becomes a very important component of Microsoft SharePoint Online when you delete an object from you environment. The Deleted object is moved into one of the two Recycle Bins from which it can be safely recovered.

When a user deletes an object on their SharePoint Online site, it moves into the first stage Recycle Bin or the user’s Recycle Bin. If the user has Contribute, Design, or Full Control Permission, the deleted object is available to the user and it can be accessed from the “Recycle Bin” link on the Quick Launch Bar. The deleted object stays in first stage Recycle Bin until it is purged by user with appropriate permissions, or it is automatically deleted after 30 days.

If a user deletes an object from the first stage Recycle Bin, the object moves to the second stage Recycle Bin or the Site Collection Level Recycle Bin. If the User restores the object from the first stage Recycle Bin, the object is restored to its original location.

When an object gets into second stage Recycle Bin, it is available to users who have Site Collection Administrators role and can be accessed from the Site Collection Administration section, Site Setting page. Deleted objects stay in the second stage Recycle Bin until a site collection administrator deletes it - or it’s automatically deleted after a number of days (up to 30). Any object can be permanently deleted after second stage Recycle Bin - or they can be restored in this stage by site collection administrator to its original location.

Displaying a File, Folder or Web Page in the Page Viewer Web Part

The Microsoft SharePoint Page Viewer Web Part can be used for displaying a Web page, file or folder on a Web Part Page.

Note: You can use the Page Viewer Web Part only in a browser that supports the HTML IFRAME element. Displaying a file or folder requires Microsoft Internet Explorer.

Here are the steps how to do this:

  1. Go to the correct site.
  2. Open Site Actions and select Edit Page.
  3. Click Add a Web Part in the section you want the web part to be displayed in.
  4. Choose the category Media and Content and select Page Viewer Web Part. Click Add.
  5. The Page Viewer Web Part is added to the page. Click the Edit Web Part option in order to link the contents.
  6. A) If you want to display a web page it's very straight forward. Just select Web Page and type in a URL under Link and the URL will be displayed.
    B) If you want to display a folder, type in a network path to that folder under Link and the folder content will be displayed.
    C) If you want to display a file content, type in a network path to that folder along with the file name under Link (e.g. \\shared\manuals\XYZ\User Manual XYZ 2013.pdf) and the file content will be displayed.

The file opens either in a separate browser window or inside the Web Part if the application that opens the file supports inline activation for that file in the browser window.

SharePoint Client Object Model for Silverlight: Uploading Files Over 2MB

The commonly used method for uploading files in SharePoint’s Client Object Model API is the Microsoft.SharePoint.Client.SaveBinaryDirect method.

For example, calling:

public static void SaveBinaryDirect(
 ClientContext context,
 string serverRelativeUrl,
 Stream stream,
 bool overwriteIfExists
)

should be quite enough to get through. However, when it comes to Silverlight, the developer is limited to the Microsoft.SharePoint.Client.Silverlight namespace, and the SaveBinaryDirect method is not available there. The alternative is to use the more straightforward approach by instantiating the FileCreationInformation object and to use it for adding new files to the SharePoint folder, like so:

FileCreationInformation fci = new FileCreationInformation();
...
File file = list.RootFolder.Files.Add(fci);

However, one would yet again face an issue if the size of the file that needs to be uploaded is larger than 2MB. It is necessary to fully read the file prior to calling the Add method. The following method ensures just that:

private byte[] ReadFully(Stream input)
{
     byte[] buffer;
     MemoryStream ms;
     int read;

     buffer = new byte[input.Length];
     using (ms = new MemoryStream())
     {         
           while ((read = input.Read(buffer, 0, buffer.Length)) > 0)
          {
               ms.Write(buffer, 0, read);
          }
          return ms.ToArray();
     }
}

Now, regardless of their size, the method for uploading files looks like this:

public File UploadFile(string fileName, Stream fileStream, bool overwrite)
{     
    FileCreationInformation fci;
    StringBuilder sb;
    File file;

    fci = new FileCreationInformation();
    fci.Content = this.ReadFully(fileStream); //Calling the previous method
    fci.Overwrite = overwrite;
    fci.Url = fileName;

    file = list.RootFolder.Files.Add(fci);
    return file;
}

Happy coding!

Microsoft SharePoint 2010: The Business Collaboration Platform

The capabilities of Microsoft SharePoint 2010 work together to help your company quickly respond to changing business needs. Using SharePoint 2010, your people can share ideas and expertise, create custom solutions for specific needs, and find the right business information to make better decisions. For IT, SharePoint 2010 helps you cut training and maintenance costs, save time and effort, and focus on higher business priorities.

Whether you deploy the platform on-premises or as a hosted service, the capabilities of SharePoint 2010 work together to help you quickly respond to business needs using data-driven insights and solutions that are faster to develop and deploy.

Deliver the Best Productivity Experience

SharePoint 2010 helps your people be more productive. It offers a familiar Microsoft Office experience so that people can easily access the business information they need to get their jobs done.

  • Faster adoption with a familiar user interface:SharePoint 2010 gives your people a familiar experience with the Microsoft Office Fluent™ user interface and a set of capabilities that works across the SharePoint and Office product families. With this familiar and intuitive user experience, your people can use their PCs, browsers, and mobile devices to become more productive and efficient.
  • Continued productivity regardless of location: Mobile work isn’t just for the sales force anymore. Today, most companies expect their people to be “always on, always connected,” even when they’re away from the office. SharePoint 2010 offers a full set of capabilities that can help to increase productivity by giving people access to resources, regardless of the tools or devices they have available.
  • Rapid results with ready-to-use capabilities: SharePoint 2010 helps your people work together better with out-of-the-box personal SharePoint sites—My Sites—and pre-defined site templates (such as team sites and enterprise wikis). Everyone can easily customize their sites with SharePoint Web Parts and the new theming engine, making everyday tasks easier to accomplish.

Cut Costs with a Unified Infrastructure

SharePoint 2010 helps you reduce costs by consolidating intranet, extranet, and Internet sites on a single platform, on-premises or in the cloud.

  • Reduced costs through platform consolidation: SharePoint 2010 offers a rich set of integrated capabilities and a single, scalable platform, helping your company and customers reduce costs in several ways. As people begin to work together better and faster, IT can focus on higher business priorities. Plus, by consolidating solutions on SharePoint, you can be sure that everyone is using the same resources and the right information to make better business decisions.
  • More choice with on-premises and hosted options: Your collaboration platform must be able to scale up and out quickly as your company changes and grows. With SharePoint 2010, you can deploy your environment on-premises or in the cloud, letting you make the decision based on business needs, not technology constraints.
  • Proactive platform management: SharePoint 2010 can help IT save time, effort, and cost. A full set of rich administrative tools makes it easier and faster to manage your platform, freeing you to focus on other critical business needs.

Rapidly Respond to Business Needs

SharePoint 2010 gives you the best of both worlds: out-of-the-box applications and a platform for customized solutions. You can use the features of SharePoint 2010 just as they are or quickly create secure and easy-to-use solutions for specific business needs.

  • More value with existing tools and skills: Connections between SharePoint 2010 and Microsoft Visual Studio® 2010 mean that your development team can create and deploy custom solutions on the fly. Using familiar tools and interfaces, developers can apply their current programming skills to a specific business need and help to solve it, quickly and effectively.
  • Two-way interaction with line-of-business data: SharePoint 2010 allows everyone, regardless of their technical expertise, to interact with information from databases, reports, and business applications such as Enterprise Resource Planning (ERP) systems. What’s more, people can surface the data in their SharePoint sites, analyze it, and make updates to be reflected in the external source itself.
  • No-code custom solutions for specific business needs: With SharePoint 2010, you can quickly create no-code solutions and deploy them in an easy and secure way. From simple sites to complex applications, there’s a code-free solution for almost every business need.

Learn more about Microsoft SharePoint 2010!

Microsoft SharePoint for 21 CFR Part 11 Compliance

Does your collaboration software give everyone access to all information every step of the way?

Compliance to 21 CFR Part 11 may seem daunting. Although many solutions claim 21 CFR Part 11 compliance, the cost of these systems is often prohibitive for all but the largest life sciences organizations. At the same time, many solutions are difficult to deploy and even harder to use, which further limits their ability to create compliant-environments quickly and effectively.

Fortunately, MAXLife helps Life Sciences companies comply to 21 CFR Part 11 without added complexity.

For companies who need to track unstructured data - such as work instructions, specifications documents and standard operating procedures - in accordance with 21 CFR Part 11 regulations, Merit Solutions has extended the capabilities of Microsoft SharePoint for use as a document management and quality control solution. These Life Sciences companies can now simplify compliance by utilizing the capabilities of Microsoft SharePoint for complete document lifecycle capabilities, including automated workflows, audit trails, and full versioning support.

For more information on using Microsoft SharePoint for 21 CFR Part 11 compliance, please contact us today.

Simplify Business Processes with Office 2010 and SharePoint 2010

By adopting Microsoft Office 2010 and Microsoft SharePoint Server 2010, companies that use Microsoft Dynamics ERP solutions can reap significant gains in process efficiency. Incorporating powerful collaboration and communication technologies, Office 2010 and SharePoint Server 2010 can help streamline complex business processes that require interaction across functions and roles.

Collaborate with Control
New co-authoring features included in Microsoft Word 2010 and Microsoft PowerPoint 2010 help simplify processes by eliminating the back-and-forth exchange of e-mail messages and attachments when drafting business documents, making it easier for multiple people to contribute to that document at the same time. As a result, the final version of the document can be distributed more quickly since the need to reconcile and edit changes can be reduced or eliminated.

E-mail communication plays a critical role in business processes, and new features in Microsoft Outlook® 2010, such as Mail Tips and Quick Steps, help employees manage their correspondence more effectively. External List folders can be configured to pull relevant information from Microsoft Dynamics ERP solutions and make it available to employees in Outlook 2010, even when they are offline.

Extend the Reach of Business Data

New features of SharePoint Server 2010 can make Microsoft Dynamics ERP data accessible to more people across the organization. The External Lists feature displays ERP data in a SharePoint list and can enable users to change and update data from within SharePoint, according to validation and permission rules managed by the Microsoft Dynamics ERP solution.

The Fluent user interface is now consistent across Office 2010 and SharePoint Server 2010. This makes it easier to expose relevant tasks and actions when working with Microsoft Dynamics ERP information, and is aligned with the user interface design approach being adopted by Microsoft Dynamics solutions.

Microsoft SharePoint as the Document Management System

When organizations do not have any kind of formal document management system in place, content is often created and saved in an unmanaged and decentralized way on scattered file shares and individual hard disk drives. This makes it hard for employees to find, share, and collaborate effectively on content.

This demo showcases how to utilize Microsoft SharePoint as your document management system. Microsoft SharePoint supports your organization's document management needs by providing a broad set of document management capabilities. Learn how to efficiently set up SharePoint document libraries, how to create and upload files, and manage your document library. We will also take a look at Microsoft SharePoint versioning, permissions, and approval workflows.

View the demo:
Microsoft SharePoint as the Document Management System

Microsoft Windows SharePoint Services and Microsoft Dynamics AX Integration Scenarios

In an effort to help companies improve efficiencies through enhanced communication and collaboration, Microsoft recently developed 30 applications for Microsoft Windows® SharePoint® Services. These applications were tailored to address the requirements of specific business processes (the link to these applications can be found in the “Relevant Resources” section). In addition, the applications served as a starting point for partners and developers to build deeper Microsoft Windows SharePoint Services solutions.

This white paper, which is presented as a follow up to the 30 applications for Microsoft Windows SharePoint Services, details three different scenarios showcasing how a company could benefit from integrating these applications with back-end Microsoft Dynamics AX data. Each scenario is further split into three distinct benefit categories: View Microsoft Dynamics AX Data via Microsoft Windows SharePoint Services, Update Microsoft Dynamics AX Data via Microsoft Windows SharePoint Services, and Collaborate in Microsoft Windows SharePoint Services then Upload Data to Microsoft Dynamics AX. An overview of each scenario is presented below. The companies described in these scenarios are purely fictional. The functionality showcased is also fictional and is intended to illustrate potential application capabilities.

View the white paper:
Microsoft Windows SharePoint Services Microsoft Dynamics AX Integration Scenarios

Demo: Problem Solving with Enterprise Search

Improving customer service is a top priority. Solving customer support issues often requires access to information and expertise spread across the organization that needs to be gathered quickly and effectively.

Whether workers are trying to troubleshoot an application issue, resolve problems in product development, or develop a blueprint for future business models, the ability to access the right data quickly is important. See how Windows technologies leverage Enterprise Search to help users solve problems faster and more efficiently.

View the demo:
Problem Solving with Enterprise Search

Managing 21 CFR Part 11 Compliance with Microsoft SharePoint

The Food and Drug Administration (FDA) in the United States designed Part 11 of Title 21 of the Code of Federal Regulations (21 CFR Part 11) to help ensure that life sciences companies can use electronic records and signatures that are equivalent to those based on paper and ink. However, initiating and maintaining Part 11 compliance can be complex and costly. The 2007 Microsoft Office system simplifies compliance with support for the complete document lifecycle. In fact, much of the functionality necessary for Part 11 compliance is built into the Office system, including workflow, audit trails, digital signatures, and full versioning support.

Although many solutions claim 21 CFR Part 11 compliance, the cost of these systems is often prohibitive for all but the largest life sciences organizations. At the same time, many solutions are difficult to deploy and even harder to use, which further limits their ability to create compliant-environments quickly and effectively.

To rapidly address 21 CFR Part 11 challenges, the 2007 Microsoft Office system is the ideal choice. New technologies built into the 2007 Microsoft Office system can help in the following ways:

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