How Dynamics 365 Uses the Cloud to Keep Your Data Safe

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When thinking about future-proofing their organizations, many decision-makers are faced with an important dilemma – is the Cloud reliable enough to continually protect and back up valuable data?

In today’s increasingly competitive markets, companies have to try to accomplish more by using less resources. To do this, many are turning to cloud-based ERP solutions. Cloud-based infrastructures and platforms require less resources and time to employ, offer superior capacity, seamless upgrades and incredibly accurate analytics tools.

The shift towards virtualizing business processes has already made significant progress worldwide, but so have cyber attackers, prompting CEOs to ask questions about the safety of cloud-operated, remotely governed systems. Luckily, with Dynamics 365, Microsoft’s next-gen business software, there is no need to panic. This blog provides insights about the security measures taken by Microsoft in order to ensure no data is ever stolen, lost or corrupted.

D365 focuses on four main security concerns associated with the Cloud: physical location, data transmission, access security and disaster recovery. Let’s take a deeper look into how it uses its real-time capabilities to battle them.

Physical location

One of the most frequently asked questions regarding cloud-based systems is quite logical, really:
If my company has no physical storage for data, where is it and who can have access to it? Server facilities are designed in a way so that no one but the people tasked with maintenance can access them. Even if they somehow manage to steal a data partition, they wouldn’t be able to tell whose data it contains thanks to different levels of encryption. Microsoft’s server rooms are located in facilities with world class security systems, so the chances of losing data are almost zero.

Data transmission

The second crucial security issue regarding cloud-based systems is the matter of data transmission. What happens when someone who has access to your data has malicious intentions and tries to sneak it out of the company? Well, it’s not that easy – there are several mechanisms in place to ensure that doesn’t happen. D365 simply doesn’t allow unknown code commands to be run on its software. Only whitelisted actions can be performed, which makes life for hackers significantly more difficult. With a cloud-connected system, organizations can count on regular updates and patches and make sure every bit of data is safe. Outdated ERP systems, on the other hand, have to face a far greater danger – fighting new attackers with old and sometimes obsolete tools.

Access security

Moving on to the user level, it’s fair to ask if it’s possible for an employee to send sensitive data out of a company, whether on purpose or by accident. We’re only human, which means emails can mistakenly get sent out to the wrong addresses. D365 counters these types of actions by offering organizations the ability to customize access levels, block file items and restrict data use to certain employee subsets and groups. No unauthorized access and file use means even more safety for your business.

Disaster recovery

In case your data gets stolen, lost or corrupted, there has to be some sort of backup available for you to use. If your organization is handling security on its own, there are several challenges to consider. From a financial perspective, a higher amount of resources has to be spent in order to maintain it. CIOs have to spend far more time scanning for the newest solutions and updates, compliance requirements and security standards.

With a cloud-based system like Dynamics 365, these processes are regulated almost automatically. As explained by our white paper: “Most cloud-based solutions ensure full nightly backups which are stored in an off-site location and are maintained for years. As well, the data centers have multiple power sources and redundant incoming lines provisioned in an N+1 configuration for continuous power.”

While it’s true no system is ever completely safe from malicious attacks, cloud-based ERP solutions are often the ones with a bad reputation when it comes to providing safety, which couldn’t be further from the truth. By using the Cloud, organizations can get the latest updates and count on real-time support in case things go south, which they seem to be doing less and less as we reach new milestones in the age of digital transformation.

Apart from that, it’s worth mentioning that the work of Microsoft’s security team is never done – the tech giant even has its own hacker team which constantly tries to break through the defenses we’ve mentioned in the blog.

Dynamics 365 uses the Cloud to its advantage and offers users state-of-the-art data protection. For an even more detailed overview of its safety features, you can take a look at our webinar by clicking the following link: Trusting the Microsoft Cloud.

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